Job Detail

Duties and Responsibilities

• Capture new personnel on Excel spreadsheet and assign them with employee badge numbers.
• Liaise with Operations and updates deployment requirements
• Manage the personnel movements in collaboration with operations to facilitate accurate payroll data and reduce/eliminate pay complaints.
• Carry out actual attendance entry onto payroll data (Excel spreadsheet)
• Carry out Personnel Audits and report gap appropriately.
• Receives employees’ pay queries and respond to them accordingly.
• Receives employees’ welfare concerns and advises on the resolutions i.e. medical, death etc.
• Process annual leave request Forms.
• Maintains contacts with Head of Operations, Supervisors and Area Managers.
• Maintain contact with customers at all time
• Process medical bills and excuse duty forms.
• Prepare letters, affirmation, introductory, Memos and others
• Receives dismissal/suspension/reinstatement requests and collect available evidence to process them.
• Making sure that staff get paid correctly and on time
• Pensions and benefits administration
• Monitoring staff performance and attendance
• Advising line managers and other employees on employment policies and procedures
• Ensuring candidates have the right to work at the organization
• Negotiating salaries and Terms of contracts
• Petty cashier
• Filing employees’ documents.
• Prepare invoices for clients for payments.
• Process invoices and receipts for payment
• Collection of Cheques/Cash payments
• Prepare monthly timesheet/posting sheet for operations
• Prepare monthly payroll using Excel spreadsheet and ensure the payment of the salaries.
• Prepare and submit SSNIT contributions (Tier-1 and Tier-2) for verification for all the companies forming part of the group and ensure the payment on time to avoid penalty.
• Prepare and file PAYE Tax and VAT returns for all the companies forming part of the group
• Submit SSNIT/GRA Clearance certificate letters and follow up for collection all the companies forming part of the group
• Handling other SSNIT/GRA related issues.
• Payment of utility bills and other bills
• Facilitate the preparation of tender documents
• Submission of Tender documents
• Responsible for acquisition of uniforms and other security kits
• Responsible for Repairs and fuelling of the vehicles and the motor bikes
• Prepare and submit monthly invoice to special companies for payment
• Preparing measurement report and invoice for special companies on monthly basis
• Perform other administrative / Accounts/HR related duties.

Qualification and Requirements

• Candidate must have a degree in business administration Accounting option or any equivalent qualifications 
• The candidate should be a male aged between 32 - 45years
• The candidate should have good presentation and communication skills and should know how to drive
• Must have 4 - 5 years experience in the same field preferably he should have worked with a security company before