Job Detail

HR Coordinator - Lively Minds

Date Posted: Oct 08, 2021
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Job Detail

  • Location:
    Tamale, Northern, Ghana
  • Company:
  • Type:
    Full Time/Permanent
  • Shift:
  • Career Level:
    Entry Level
  • Positions:
  • Experience:
    3 Year
  • Gender:
    No Preference
  • Degree:
  • Apply Before:
    Nov 08, 2021

Job Description

Main Duties and Responsibilities

Recruitment and Selection Coordination

  • Coordinates the end to the end recruitment process, ensuring the timeline meets the required start date and working closely with the Head of HR, L&D.
  • Longlists applications and prepares a small number of applications for the recruiting team to shortlist.
  • Coordinates assessments and interview processes, ensuring all candidates are treated fairly and professionally with timely updates on the recruitment process.
  • Coordinates pre-employment process and necessary paperwork.
  • May be required to support recruitment processes in Uganda or for the global team.


HR Advice and Project Work

  • Provides advice to managers on staff on HR queries including absence management, contracts.
  • Role models the Lively Minds culture in all aspects of their work.
  • Implements HR projects as agreed with the Head of HR, L&D.
  • Supports the implementation of performance management initiatives. This may include delivering training and reviewing the effectiveness of the new performance management system.
  • Updates HR policies as agreed with Head of HR, L&D in line with HR Workplan ensuring alignment to Ghana labour law
  • Supports employee relations cases under the guidance of the HR, L&D Manager including taking notes of investigations, grievance, disciplinary and performance improvement meetings.
  • Leads on HR projects based on workload. This may include leading on salary benchmarking, wellbeing initiatives for the Ghana team, contributing to team building activities and improving our HR systems and processes.
  • Plays a proactive role in contributing to a productive, fun and happy working environment across all the Ghana offices. Looks for ways to incorporate Lively Minds culture into their work.
  • May be required to lead on HR projects covering the Uganda team or provide HR support on policies or offer HR advice to the Uganda team.
  • May be required to travel to the other Ghana offices to support with recruitments and/or support Ghana managers in any other HR matters.

Training and Inductions

  • Facilitates training for managers and staff including but not limited to: performance management, management development, competencies and HR systems and policies.
  • Leads on certain aspects of inductions including HR policies, contracts and absence in agreement with the Head of HR, L&D.
  • May be required to coordinate the inductions for new starters in consultation with the Ghana Country Director and Head of HR, L&D.

    HR systems and administration

    • Prepares all HR letters and contracts for staff.
    • Monitors contract end dates and alert Country Director in a reasonable time.
    • Maintains HR systems ensuring accurate and timely data entry.
    • Keeps all employee files up to date.
    • Provides monthly updates on payroll changes to the Ghana Finance team.
    • Ensures timely processing of starters and leavers.
    • Monitors all employee annual leave, alerts managers where there is significant unused leave entering the final quarter of the year.
    • Tracks completion of performance reviews and alerts Head of HR, L&D of any concerns.
    • Investigate accidents and prepares reports for the insurance carriers, working in coordination with the Finance and Admin Manager.
    • Identifies and communicates HR risks for safety, security, compliance or staff welfare to senior management.
    • Manages the resident and work permits needs of visitors and LM expatriates in Ghana.

    Support to the Finance and Admin team on admin Duties

    • May be required to support the Finance and Admin team with administration tasks during the absence of team members or during busy periods.

    You may be assigned any other responsibility in agreement with your line manager, in contribution to Lively Minds work and in recognition of your experience and skills. It is therefore expected for staff to be flexible and willing to contribute to the work of the wider team.

    Experience and Skills

    Essential Experience and Skills

    • 3-5 years experience in an HR role
    • Professional HR qualification (PCP, CVE or equivalent)
    • Experience creating and updating policies
    • Recruitment experience (all aspects of process)
    • Experience supporting investigations, disciplinaries and terminations
    • Extensive knowledge of Ghana employment law
    • Clear and professional written, visual and oral communication skills
    • Proficiency in Microsoft Word, Excel, Powerpoint
    • Able to learn and adapt to IT systems (MSTeams etc.)
    • Experience working with HR software
    • Able to manage a varied workload
    • Confident in setting up new HR processes and improving on existing processes
    • Excellent attention to detail
    • Able to collaborate effectively with a team.

      Desirable Experience and Skills

      • Experience working with remote teams
      • Experience designing and implementing HR strategies
      • Experience in managing people.

      You will be expected to perform against the Lively Minds Competencies.

      How To Apply

      Please send a completed application form detailing how you meet the person specification to 

      by 11:59 pm GMT Sunday 10th October 2021. Application forms can be downloaded from the Lively Minds website.

      Please note that CVs and cover letters will not be considered. 

      Lively Minds operates a strict Child & Vulnerable Adult Protection Policy and the post-holder will be required to demonstrate their suitability for this role through background checks. 

      Please note that due to resource constraints, we will only respond to shortlisted candidates. 

      Short-listed candidates will be contacted to proceed on the next steps in the application process, which includes assessment followed by two rounds of interviews.   

      Lively Minds | Registered Charity Number 1187460 Lively Minds | Registered Charity Number D.S.W. 6759 (Ghana) | Find out more at 


      • Do not pay any fee to any Recruiter.
      • The Recruiter may amend, delete or expire jobs at any time without notification.
      • The Recruiter reserves the right not to proceed with filling the position.
      • An application will not in itself entitle the applicant to an interview.

Company Overview

Tamale, Northern, Ghana

We do not provide aid. We believe that people can only break the cycle of poverty if they are given the information, skills, and confidence to make changes themselves. The solutions don’t need to be complicated or expensive. We work with partners and... Read More

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