Job Detail

Accounts Clerk - Delegation of the European Union

Date Posted: Oct 18, 2021
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Job Detail

  • Location:
    Accra, Greater Accra, Ghana
  • Company:
  • Type:
    Full Time/Permanent
  • Shift:
  • Career Level:
    Entry Level
  • Positions:
  • Experience:
    4 Year
  • Gender:
    No Preference
  • Degree:
    Degree
  • Apply Before:
    Nov 18, 2021

Job Description

We look for

We are looking for an accurate, organized, and detailed oriented candidate with good planning skills. A self-starter, active learner, responsible and responsive who can work with short deadlines. Requirements of the post are as follow:

JOB CONTENT

Overall Purpose:

  • To provide financial and administrative assistance to the administrative section under the direct supervision of the Head of Administration and in close collaboration with the Accountant (Administrative Assistant)
  • To analyze financial information and assist in preparing the monthly financial report for the Imprest Account
  • To carry out general office work of secretarial nature as directed

Functions and duties:

Financial Initiating Agent in Accounting System (ABAC)

  • Encoding of invoices, preparation of Payment Requests and Payment Orders, screening of supporting documents, verifying the third parties data.
  • Registration of third parties and their bank details (Legal Entity Form and Bank file). Follow-up with Headquarters
  • Processing of missions and plane ticket payments
  • Processing of medical bills from various hospitals
  • Processing of Rent Advance payment for expatriate staff
  • Processing reimbursement of representation cost
  • Reimbursements of expenses related to the Residence
  • Register separately the recoverable VAT under the appropriate suspense accounts
  • Link good receipts to invoice when asset is acquired

    Petty Cash

    • Management of the Petty Cash (GHS) according to the EEAS rules
    • Voucher entry and reconciliation of cash payments in excel Journal
    • Reimbursements of small expenses

    Budget Management System for Delegations (BUDGDEL)

    • Budget monitoring to ensure funds are always available when needed
    • Create budget requests for specific expenses and commit same in ABAC
    • Select and link posting criteria to the appropriate commitment in ABAC

    Execution of Payment on Local Bank

    • Verification of the authorizations to pay from Headquarters (LOCPAY)
    • Encoding payments for suppliers or third parties on the online banking payment platform.
    • Prepare bank transfers and issue cheques when necessary

    Filing

    • Regular labeling and filing of payments and other documents

    Others Tasks

    • Assist with the justifying documents for Ex-post-control transactions
    • Issue VRPOs – VAT Relief Purchase Order for all tax invoices and keep a separate record in excel for the GRA
    • Process TIN number registration and handle VAT refund for expatriate staff
    • Follow-up on suppliers for the submission of bills
    • Act as a backup for the Accountant (Administrative Assistant) during absences
    • Any additional requests from the Head of Administration or the Head of Delegation

    Qualification Required & Experience

    • Min HND Accountancy (Higher National Diploma) or similar
    • Bachelor’s degree in accounting or a similar field.

      Professional experience

      • Minimum 4 years professional experience in performing the above mentioned tasks

      Knowledge of languages

      • Fluent in English both oral and written(C2 Level)

      Location: Accra

      How To Apply

      Interested candidates should send their application and supporting documents by email to

      delegation-ghana-recruitments@eeas.europa.eu 

      (link sends e-mail) indicating as the subject:

      Application LA: Accounts Clerk – [Family Name and first name]“.

      The package should include a cover letter, a detailed CV, and one reference. Only short-listed candidates will be invited for a written test and an interview. Recruitment of the successful candidate will be subject to medical fitness.

      Disclaimer

      • Do not pay any fee to any Recruiter.
      • The Recruiter may amend, delete or expire jobs at any time without notification.
      • The Recruiter reserves the right not to proceed with filling the position.
      • An application will not in itself entitle the applicant to an interview.

Job is expired

Company Overview

Accra, Greater Accra, Ghana

The Delegation of the European Union to Ghana is part of the European Union External Service  and is one of the more than 130 Delegations throughout the world. The Delegation has the status of a diplomatic mission and officially represents the Europe... Read More

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